SWAN LIBRARY TRUSTEES
MEETING OF JULY 8, 2009

Present:  Trustees Kevin Doherty, Pat Cammarata, Lynne Philipps, Linda Krantz-Smith, Judy                      Christopher, Dona Scharping, Mary Anne Braunbach, Colleen McKenna, Carole                    Patterson, Library Director Susan Rudnicky
Excused: Dele Theodorakos, Terry-Lynn Corrigan
Guests:   Karen Sawicz
 _____________________________________________________________________________

President Kevin Doherty opened the regular meeting of the Board of Trustees of the Swan Library at 7pm.

BUILDING COMMITTEE REPORT:
Karen Sawicz, Chairman of the Marketing/Public Relations Committee reported to the board that the committee, comprising of herself, Pat Shelp, Ingrid LaMont, Alissa Hellert, Paula Bensley, Susan Rudnicky, Susie Gaylard, Michelle Watt and Ivy Partners Kathy Benson and Anne Shephard have met every other week since May 29th to evaluate the current public relations efforts and to identify and create future PR needs for the development of the capital campaign.  A Marketing Survey was conducted at the Strawberry Festival (tabulation will be reported later), the unique benefits of the library and its service were identified and shared with the board, and a list of FAQ’s were developed for the board to review for comments.  The board was also asked to complete a questionnaire aimed at “Branding” the library to be returned to Karen or Susan by July 24th. 

Prevailing Wage clarification:  If we only use New York State funds, as a free association library, we are not obligated to use prevailing wages for our contractors however if any federal funds are used, (example stimulus funds, federal grants, etc) we are required to use the prevailing wage.

RFP for Architect:  still being prepared

Purchase Offer status:  in process of review by attorneys

IVY Partners has agreed that the mileage be measured from the place of business to Albion rather than from the individual contractors home.  The adjusted from last month is included in the correspondence folder.

MINUTES: 
Motion to approve the minutes of the June 10th regular meeting, the Reorganizational Meeting of May 4th and the Special Meeting of June 22nd was made by Judy, seconded by Dona.  Approved  Yes-9  No-0

Trustees asked to notify Lynne if any changes need to be made to the Annual Meeting Minutes

TREASURER’S REPORT:    Motion to approve the June 2009 Treasurer’s Report was made by Lynne, seconded by Mary Anne.  Approved  Yes-9  No-0

DIRECTOR REPORT:  Included in board packet

COMMITTEE REPORTS:

Finance Committee: 
Motion to authorize the draw of $40,000 from the Morgan Stanley Smith Barney Operating Fund and depositing into the Checking Account for paying the regular monthly bills was made by Lynne, seconded by Linda.  Approved  Yes-9  No-0

            Motion to authorize payment from the Morgan Stanley Smith Barney Building fund to Ivy Partners for the following invoices pursuant to the resolution of the April 2009 meeting:  Invoice #342 PR/Marketing Consulting, Campaign Coordinator  $2,744.70 and Invoice #343 for $194.70 for adjusted mileage was made by Linda, seconded by Dona.  Approved  Yes-9  No-0

Building and Grounds: 
There is some masonry work needed on the front steps and Joe Ginther has been asked to do the work.  Kevin also asked Susan to have the “rubble” swept up.
           
Personnel:
            A letter was received from the Health Insurance Company indicating that there would be no increase in the fees for this next year.

Planning:
            Lynne and Susan met yesterday.  A re-draft of the Relationship Policy with the Albion Central Schools was proposed and will be emailed to trustees for review and comment for our next board meeting.

Local History:  No report

By-laws:  No report

Nominations/Elections:  No report

Friends of Swan Library:  Mary Anne announced the Ice Cream Social for August 20th, and the Book and Mum Sale is September 17-19th.

OLD BUSINESS:
Website:  Charity has taken on the duties of webmaster for SwanLibrary.org

Albion Schools programming:  Sue Starkweather suggested that Susan contact her in September.  Dona suggested we contact the school earlier to see about setting up an informational table at the school’s open houses in September.

NEXT MEETING: of the Swan Library Board of Trustees is Wednesday August 12th at 7pm.

Motion to adjourn the meeting at 8:53pm was made by Lynne, seconded by Dona.  Approved  Yes-9  No-0

Respectfully submitted,

Lynne Philipps, Secretary

Lynne Philipps, Secretary