SWAN LIBRARY TRUSTEES
MEETING OF AUGUST 13, 2008 

Present:   Trustees Kevin Doherty, Pat Cammarata, Lynne Philipps, Fran Lissow, Mariadele
                Theodorakos, Judy Christopher, Mitzy Peglow, Mary Anne Braunbach, Dona
                Scharping, Linda Krantz-Smith, Library Director Susan Rudnicky
Excused: Terry-Lynn Corrigan
Guests:    Roger LaMont, Susie Gaylard
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 President Kevin Doherty opened the meeting at 7:05pm.  The agenda was reviewed and a motion to approve the agenda was made by Fran, seconded by Lynne.  Unanimously approved.

Correspondence:  folder is circulating with special note that we have received a letter from SHPO. 
         Welcome to Linda Krantz Smith who is the mayor’s delegate to the board.

MINUTES: of the July 9, 2008 minutes were corrected to spell Martillotta correctly and to change the word “prints” to drawings.  Motion was made by Mary Anne, seconded by Judy.  Unanimously approved.

DIRECTOR’S REPORT:  included in board packet.  In addition, there was an ALMS Meeting at NIOGA and there will be an increase in the fees.  There is also going to be a new circulation system- Symphony- with no additional cost to us, however there may be some down time in the automated system during start up.

TREASURER’S REPORT:  Motion to accept the July 2008 treasurer report was made by Lynne, seconded by Pat.  Unanimously approved.
            Mary Anne asked that we be provided with a monthly accounting of the Dunkle money.

COMMITTEE REPORTS

Finance Committee:  
            Motion to authorize the withdrawal of $40,000 from the Smith Barney Operating Fund and depositing into the checking account for the paying of bills through September 2008 was made by Fran, seconded by Lynne.  Unanimously approved.
            Motion to authorize payment directly from the Smith Barney Building Fund to Ivy Partners, invoice #300 for $3662.83 per contract and including mileage, was made by Lynne, seconded by Dele.  Unanimously approved.
            Motion to have Kevin sign a Letter of Commitment to Patty Hales, Auditor, to cover services associated with the 2008 audit and filing of state reports not to exceed $4,250.  Unanimously approved.

Building & Grounds:
      Problems with the smokers from Moss Codilis sitting on our wall near the Children’s Library entrance and leaving their butts on the ground has been brought to management at Moss Codilis. 
            The painting may have a higher cost than originally thought.
            The electrical wiring of the chandeliers has been completed.

Planning Committee:
            Ivy Partners will complete their pre-campaign interviews this week.  Kevin asked to set a special meeting for their report to the board and steering committee.  The tentative date is September 15th at 7pm at the Library. 

Nominations and Elections:  No Report

Personnel: Personnel Committee report attached with a note that Susan will be responsible for the sub list, as long as it does not exceed budget.

Local History:  No Report

By-Laws:  No Report

Friends of Swan Library:
            There will be an Ice Cream Social on Aug. 21st and a Book and Mum Sale Sept. 11-14th.  Help is always welcome.

OLD BUSINESS:
Bero bill:  There still remains an additional $845.06 to be paid to Bero Architects for the Newberry survey.  This money had originally been requested and agreed to be paid by the Town of Albion.  Though we did have a letter agreeing to this, upon advise of their council, they determined they were unable to provide the promised funds.  Fran agreed to contact Bero to see if there could be a settlement made due to the lack of commitment from the Town of Albion.
            Lynne contacted Adam Tabelski from Senator Maziarz’s office concerning the $5000 member item promised to us for the Newberry Study.  We should hear from the State Ed. Dept., who is responsible for funneling the funds to us, at the end of August.  If we do not hear from them, we should contact the individual who sent us the original letter for a time frame.

NEW BUSINESS:
Motion to authorize $1,600 for a building cost estimate for the new build on the Martillotta property was made by Pat, seconded by Fran.  Yes-6 (Fran, Judy, Lynne, Dele, Pat, Kevin),  No-4 (Mitzy, Mary Anne, Dona, Linda)  Approved.

Motion to adjourn the meeting at 9:05pm was made by Pat, seconded by Dona.  Unanimously approved.

Respectfully submitted,

Lynne Philipps, Secretary