SWAN LIBRARY TRUSTEES
SPECIAL MEETING OF APRIL 7, 2011

Present:  Trustees Kevin Doherty, Lynne Philipps, Mariadele Theodorakos, Carole Patterson,  Linda Smith, Mary Anne Braunbach, Pat West, Library Director Susan Rudnicky
Absent:   Judy Christopher, Pat Cammarata, Dona Scharping, Colleen McKenna
Guests:    Eric Brown, Donna Wolcott, Dick Remley, Dirk Biemans, Ron Tower, Jim Krencik

Pursuant to Article III of the By-laws of the Association, and the reasonable assurance of a quorum, President Kevin Doherty called to order at 6:32pm a special meeting of the Swan Library Board of Trustees for the principal purpose of receiving, discussing and possible actions on the recommendations of the Capital Project Building Committee with regard to the new Library facility at 134 South Main Street.

Chairman of the Building Committee, Eric Brown, presented to the board of trustees the year long synopsis of the committee’s work in making the recommendation that it accept a Construction Management at Risk contract, which is an agreement between the Owner and Construction Manager as Contractor.  It was also recommended that the Board of Trustees consider awarding the construction contract to Lecesse Construction of West Henrietta, NY. 
Criteria that the committee made its unanimous decision was based on Lecesse’s experience with the Managed Construction format, experience with past library and sustainable type buildings, LEED trained people on staff, very positive references with multiple return jobs.

Motion to accept the recommendation of the building committee to approve the Managed Construction approach for building the new Library facility was made by Linda, seconded by Mary Anne.  Unanimous approval    Yes-7   No-0

Motion for Trustees to accept the unanimous recommendation of the Building Committee to engage Lecesse Construction of West Henrietta, NY and to authorize the Building Committee to negotiate the scope and budget of a final project to be presented to the trustees for final approval was made by Pat W., seconded by Carole.  Unanimous approval  Yes-7  No-0

Motion to adjourn this special meeting at 7:33pm was made by Linda, seconded by Lynne.  Approved.

Respectfully submitted,

Lynne Philipps, Secretary