SWAN LIBRARY TRUSTEES
MEETING OF OCTOBER 10, 2007
Present: Trustees Kevin Doherty, Terry-Lynn Corrigan, Lynne Philipps, Margaret Golden, Mariadele Theodorakos, Pat Cammarata, Judy Christopher, Fran Lissow, Mitzy
Peglow, Dona Scharping, Library Director Susan Rudnicky
Excused: Julie Miller
Guests: Mary Anne Braunbach, Ken Braunbach, Bob Golden, Susan Gaylard, Larry Gaylard,
Rosanne Leach, Nicole Coleman
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President Kevin Doherty called the meeting of the Board of Trustees of the Swan Library to order at 7:00pm.
Motion was made by Fran and seconded by Pat to adopt the agenda for the evening. Unanimously approved.
SPECIAL PRESENTATION: was made by Patrick Malgieri, partner, Woods, Oviatt, Gilman to discuss questions that the board had regarding the acquisition of new space for the library. This oral presentation will be followed up with a written report from Mr. Malgieri. The board had also received a proposed lease from George Hsaio for the leasing of space at the old Dale’s building.
Motion to refer the proposal for lease of the Dale’s building from George Hsaio to Patrick Malgieri for general review and recommendations was made by Pat, seconded by Dona. Unanimously approved.
The board also received in the board packet a letter from Mr. Malgieri concerning allegations made by Mary Anne Braunbach that the special meeting of August 27, 2007 was called in violation of the Open Meeting Law. In short, Mr. Malgieri found that we were not in violation of this law.
MINUTES
Motion to accept the August 27, 2007 meeting minutes as written was made by Lynne, seconded by Judy. Approved Yes- 10 No-0
Motion to accept the September 12, 2007 meeting minutes with corrections was made by Dona, seconded by Fran. Approved Yes- 10 No-0
TREASURER REPORT
Motion to accept the September 2007 Treasurer’s Report was made by Lynne, seconded by Margaret. Approved Yes-10 No-0
Internal Audit Review was not conducted this month. Kevin will make arrangements with new board members to schedule a time for them to do the review.
DIRECTOR’S REPORT
Susan reported that the equipment for the WiFi has been purchased. Board members were given copies of the Swan Library Wireless Policy, which was adopted at the September 12, 2007 meeting for their books.
Susan also requested to attend a one day seminar in Chicago, if she is accepted, on Building Green Libraries. Motion to approve Susan to attend the Building a Green Library Conference in Chicago, if she is approved by the conference to attend, was made by Dona, seconded by Fran. Approved Yes- 10 No-0
COMMITTEE REPORTS
Finance Committee
Full Audit was received from Pat Hayles for review for approval at the November meeting.
CD’s- Oct.1 closeout of $100,000 CD at the Bank of America (Dunckel Money), totaling $103,297.56 which was placed in the Smith Barney Building Fund.
Oct. 9 closeout of a CD at First Niagara, totaling $23,483.38 to the Smith Barney Endowment Fund.
Tax Levy check has been received and deposited.
Financial Advisor- Motion to seek a financial advisor on a short term basis, to review current holdings and make recommendations for future investing was made by Lynne, seconded by Pat. Approved Yes- 10 No-0
Building Analysis- Motion to charge the finance committee to seek out an individual to provide financial analysis of building project options: e.g.: stick build, lease, owning, etc. was made by Lynne, seconded by Judy. Approved Yes- 10 No-0
Regular meetings of the Finance Committee will be held at the library on the 1st Tuesday of the month at 10am, except in November which will be the 2nd Tuesday.
Building and Grounds Kevin reported that Pat Cammarata put him in contact with Steve Ziblut from Q-Tech Engineering in Rochester, who contacted an energy audit for the Seymour Library in Brockport and offered to conduct an audit for us, pro bono. Pat also indicated that the $65,000 in energy costs that Kevin projected for the Dale’s building was in the right ball park- according to Seymour Library’s annual costs.
Personnel Committee:
Pat reported that 11 individuals will be attending the NYLA Conference.
Motion to re-organize the policy manual was made by Margaret, seconded by Dona. Approved Yes-10 No-0
Planning Committee Report Lynne reported that the committee had met with Ivy Partners and members of the board have been sent reminders to board members to report back to either Lynne, Julie or Dona, the names of 20 individuals who might be willing to serve on the steering committee. Susan said Mr. Wickham wanted to attend our next board meeting. Lynne will contact him to make arrangements.
Regular meetings of the Planning Committee will be held on the fourth Tuesday of every month at 7pm at the Library.
Friends of the Library The New York City trip is a go. Nov. 16-18th is the Old World Craft Sale at the Library. Dec. 6th is the Holiday Tasting. The group is also moving ahead with the application for 501c3 status with Jeff Martin, Esq.
By-Laws: The By-Laws Committee is a committee of the board. Kevin would like to review the calling of special meetings by-law.
OLD BUSINESS
Newberry Study is funded to move ahead, thanks to Judy successfully getting the $5088 from Maziarz and $1000 from the Town of Albion to fund the project. Mr. Bero has been sent the necessary information.
Dale’s: Motion to secure the appraisal of the Dale’s property not to exceed $1500 was made by Pat, seconded by Margaret. Approved Yes-10 No-0
NEW BUSINESS
Operating Hours: Concern over the hours of operation was referred to the Planning Committee for review and recommendations.
Public Forum: No one had any comments this evening.
ADJOURNMENT: Motion to end this meeting at 9:57pm was made by Dona, seconded by Pat. Unanimously approved.
Respectfully submitted,
Lynne Philipps, Secretary
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