SWAN LIBRARY TRUSTEES
MEETING OF MAY 9, 2007

Present:   Trustees Kevin Doherty, Terry-Lynn Corrigan, Julie Miller, Lynne Philipps,
                Margaret Golden, Mariadele Theodorakos, Pat Cammarata, Fran Lissow, Dona
                Scharping, Library Director Susan Rudnicky
Excused: Mitzy Peglow, Judy Christopher
Guests:   Ruth Andes, Neil Johnson, Jordan Bonafede, Michelle Watt, Susie Gaylard,
               Sarah Johnson, Barb Kyler

President Kevin Doherty called the meeting of the Board of Trustees of the Swan Library to order at 7:08pm.

PRESENTATION:  Discussion concerning the survey occurred with Ruth Andes.  Ruth provided an alternative survey from Mendon Library, who was looking for answers concerning a building relocation.  Ruth felt she needed more specific information from our board concerning the information we want to get from our survey:  service vs. location.  It was suggested that a special meeting be set to work specifically with Ruth and her associate Carol for May 15th at 6pm at the library.  The board indicated that it was interested in moving ahead with this project as quickly as possible.

MINUTES
            Motion to accept the meeting minutes of April 18th was made by Terry-Lynn, seconded by Dele.  Approved   Yes-9  No-0
            Motion to accept the meeting minutes of April 24 was made by Pat, seconded by Terry-Lynn.  Approved   Yes-9  No-0
            Motion to receive the unapproved draft of the 107th Annual Meeting Minutes was made by Fran, seconded by Dona.  Approved   Yes-9  No-0

CORRESPONDENCE
            A thank you card was received from Joe Gehl for the flowers.
            Kevin asked that in the future, a folder be passed around during the board meetings with correspondence both received and written by board members.

TREASURER’S REPORT
            Motion to accept the April 2007 Treasurer’s Report was made by Lynne , seconded by Dele.  Approved   Yes-9   No-0
            Internal Audit Review was conducted by Kevin.  He had some questions concerning the expenditures of the Friends of the Library which were answered. 

DIRECTOR’S REPORT
            The NY State Ed Dept. grant has come through and work should start on the back retaining wall.  Approval to use this money was given by the board.  This is also a 50/50 grant, which can be matched with funds from the Billings fund.
            Kevin asked that Susan also check on where the expenditures for the sidewalks was procured. 

COMMITTEE REPORTS

Finance Committee  Kevin reported that a finance manager has not been identified yet, however he has been getting some information from Dave Miller at Smith Barney. 
            We have an $11,000 CD of endowment monies maturing.  This CD is currently held at First Niagara.  
            Motion to move $11,000 of the CD monies which have matured in the First Niagara account to a new Smith Barney account labeled for our endowment was made by Dona, seconded by Julie.  Amended motion to move the matured CD monies to the 1st Niagara checking account pending the establishment of the Smith Barney account was made by Fran, seconded by Margaret.  Approved Yes-9  No-0

            Motion to amend the authority to access the Kenneth Dunckel funds in the various accounts approved at the 2/21/07 board meeting to include Kevin Doherty, President, Judy Christopher, Vice-President, and Fran Lissow, Treasurer was made by Julie, seconded by Dona.  Approved   Yes-9  No-0

            Motion to authorize the transfer of $40,000 from the Smith Barney Operating Reserve to cover expenses through the middle of June was made by Terry-Lynn, seconded by Dele.  Approved  Yes-9  No-0

Personnel Committee  No report

Building and Grounds 
            Motion to give Susan the authority to purchase a DVD/CD cabinet up to $3500 and expend it from the operating budget pending receiving the grant funds which will be used to pay back the operating account was made by Lynne, seconded by Fran.  Approved Yes-9  No-0

Fundraising Committee  No report
           
Local History Committee  No report
           
Planning Committee Report  No report

By-Laws  No report

NOMINATIONS & ELECTIONS
            Table discussion to the June meeting on the 107th Annual Meeting.

NEW BUSINESS
            In light of the recent elections, concern over how the board could thank outgoing members was discussed. 
            Motion to authorize administrative staff members Susan and Susie to purchase a $75 gift certificate from a nursery for Mary Anne Braunbach was made by Terry-Lynn, seconded by Pat.  Approved Yes-9  No-0
            Motion to recognize the sustained commitment and length of service of Mary Anne Braunbach to the Swan Library and its future, including 8 years as a trustee, the last four as president, was made by Pat, seconded by Margaret.  Approved Yes-9  No-0
            Motion to direct the secretary to write a thank you to Mike and Alan for their time spent on the board of trustees was made by Margaret, seconded by Dele.  Approved Yes-9  No-0

            The Strawberry Festival is June 8th and 9th.  Board members will be asked to sit at our booth.  Sign up schedule will be passed out.

            Julie asked that wireless access be added to the unfinished business in the future.

Respectfully submitted,

Lynne Philipps, Secretary