SWAN LIBRARY TRUSTEES
MEETING OF JUNE 9, 2010

Present:  Trustees Kevin Doherty, Pat Cammarata, Lynne Philipps, Mariadele Theodorakos,                         Patricia West, Carole Patterson, Mary Anne Braunbach, Dona Scharping (late), Library                     Director Susan Rudnicky
Excused: Judy Christopher, Colleen McKenna, Linda Smith
Guests:    Susie Gaylard, Eric Brown, Charlene Bloom, Tom Rivers

President Kevin Doherty opened the meeting at 6:35pm.  Motion to approve the agenda as presented was made by Lynne, seconded by Pat C.  Approved.

Attendance:  Motion to excuse Judy Christopher for medical reasons was made by Lynne, seconded by Dele.  Approved.

Items Related to Building Project

Eric Brown presented the revised site plan, construction plan and elevation drawings.  Some members of the building committee will be going to Syracuse to view the library of materials for consideration on the project.  With the Strawberry Festival coming up, discussion over presenting the current draft to the community was discussed.  There will not be anyone from the building committee available to “field questions” but the community is getting “anxious” and with the plans being presented to the planning boards, a preliminary look by the community may help encourage potential excitement.  Therefore, Kevin will contact King and King for a blow-up copy of the plans for display.  It was strongly encouraged that staff and volunteers be instructed that the plans are not final.

King & King Contract is approved by attorney’s.  Motion to authorize the president to sign the contract with King & King for architectural services was made by Lynne, seconded by Dele.  Unanimously approved  Yes-8  No-0

Capital Campaign Account:  The finance committee recommended to the board that a checking account be established at the First Niagara Bank in Albion for receiving, depositing and tracking Capital Campaign contributions at the May 12, 2010 board meeting.  Current banking regulations and practices now demand a specific resolution be adopted in an open meeting and certified by the Secretary to open the account.  Motion to adopt the prepared resolution (attached) and authorize the secretary to certify the resolution was made by Mary Anne, seconded by Dele.  Approved   Yes-8  No-0

MINUTES: 
Motion to approve the May 12, 2010 minutes as presented was made by Mary Anne, seconded by Dona.  Approved

DIRECTOR’S REPORT  included in board packet.

TREASURER’S REPORT
Motion to approve the May 2010 treasurer report was made by Lynne, seconded by Carole.  Approved   Yes-8  No-0

COMMITTEE REPORTS

Kevin assigned the members of the board to committees. 

Finance Committee:

Motion to authorize the Administrative Assistant to draw, and designated officers to sign a check from the Morgan Stanley Smith Barney fund for $40,000 for paying the regular monthly bills was made by Lynne, seconded by Dona.  Approved  Yes-8  No-0

            Motion to authorize payment from the Morgan Stanley Smith Barney Building fund pursuant to the resolution of the April 2009 meeting to Ivy Partners for Invoice #383 in the amount of $4233.00 was made by Lynne, seconded by Carole.  Approved   Yes-8  No-0 

            Motion to authorize payment from the Morgan Stanley Smith Barney Building fund pursuant to the resolution of the April 2009 meeting to Woods, Oviatt for Invoice #193529 in the amount of $1520.00 was made by Lynne, seconded by Dele.  Approved   Yes-8  No-0 

Village of Albion Taxes:  Kevin reported that we have been informed that we will owe the village $8,849.72 for the 2010.  The committee has been asked to get clarification on this charge.

Building and Grounds:  Joe Baker has repaired the fence in front of the new site for the Strawberry Festival.  The front steps have had some salt damage and Adolf Genter will be repairing them.  This has become a regular maintenance repair.

Personnel:  No report

Local History:  No report

By-Laws:  No report

Nominations/Elections:  No report

Friends of Swan Library announced that they would be at the Strawberry Festival and still had openings for help.  The Painted Chairs Silent Auction is surpassing all expectations with as many as 30 chairs being painted and donated.  They will also be holding a raffle for a fishing trip donated by Bill Ashmore.

OLD BUSINESS

ProBono work by Patrick Fitzsimmons and the Ag Exemption on Library Tax Levy:  No further information at this time
Shared Programming with Albion Schools:  Surveys returned from Tim Archer from 6,7 and 8th grades responding to questions about the new library.  Questions responses have been tabulated and Susan is reviewing comments and a complete report will be given at next board meeting.

Adult Volunteer Coordinator position still posted on website. 

NEW BUSINESS

Consent Agenda presented for consideration by Kevin.

Eastman Music programming in the community and possible tie-in with the new library was discussed by Dele.  The board would like to pursue a program.

ADJOURNMENT
Motion to adjourn at 7:59pm was made by Dona, seconded by Lynne.  Approved.

Respectfully submitted,

Lynne Philipps, Secretary