SWAN LIBRARY TRUSTEES
MEETING OF JULY 14, 2010

 Present:   Trustees Kevin Doherty, Pat Cammarata, Lynne Philipps, Mariadele Theodorakos,
                Carole Patterson, Linda Smith, Colleen McKenna, Mary Anne Braunbach,
                 Library Director Susan Rudnicky
Excused:  Judy Christopher, Pat West, Dona Scharping
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President Kevin Doherty opened the meeting at 6:34pm.  Motion to approve the agenda as presented was made by Mary Anne, seconded by Pat C.  Approved.

Attendance:  Motion to approve a medical absence for Judy Christopher was made by Pat C, seconded by Linda.  Approved

ITEMS RELATED TO BUILDING PROJECT 

Grants: 
Motion to authorize the president to sign and submit the USDA preliminary grant application as prepared by Stu Brown’s office for $3.65M was made by Lynne, seconded by Colleen.  Approved Yes-8  No-0

Motion to authorize the president to sign and submit to NIOGA for review for $350,000 for site work, was made by Lynne, seconded by Linda.  Approved  Yes-8  No-0

Village of Albion Taxes:
Kevin reported that after investigation for clarification for taxes of the Village of Albion assessed against the old Dale’s property which is now the new library site must be paid by the library.  Motion to approve the payment of the taxes, paid on June 30, 2010 to the Village of Albion for previously assessed taxes of $8,849.72 was made by Lynne, seconded by Linda.  Approved   Yes-6  No-2  (Colleen and Mary Anne)

MINUTES:  Motion to approve the June 9th minutes as submitted was made by Mary Anne, seconded by Carole.  Approved   Yes-8  No-0

TREASURER’S REPORT:  Motion to accept the Treasurer ‘s Report as submitted was made by Lynne, seconded by Dele.  Approved  Yes-8   No-0

DIRECTOR’S REPORT:  in addition to the written report, Susan wanted to inform the Board of her upcoming vacation from July 17-August 3. 

COMMITTEE REPORTS
Finance Committee
            Motion to authorize the Administrative Assistant to draw, and designated officers to sign from the MSSB Operating Fund, $40,000 for payment of regular bills was made by Lynne, seconded by Colleen.  Approved   Yes-8  No-0
            Motion to authorize the Administrative Assistant to draw, and designated officers to sign from the MSSB Building Fund :
                        A check to IVY Partners for invoice 389 for $4172 for regular services and mileage was made by Lynne, seconded by Dele.   Approved  Yes-8  No-0
                        A check to IVY Partners for invoice 390 for $3558 for payment for printing services was made by Lynne, seconded by Dele.  Approved   Yes-8  No-0
                        A check to Woods Oviatt Gilman for May attorney services of $442 was made by Lynne, seconded by Colleen.  Approved  Yes-8  No-0
                        A check to Woods Oviatt Gilman for June attorney services of $1250 was made by Lynne, seconded by Carole.  Approved  Yes-8  No-0
                        A check for King and King Architects for invoice 17619 for $34,200 per contract was made by Mary Anne, seconded by Dele.  Approved  Yes-8  No-0
                        A check to D&J Quality Construction for $995 for payment for the repair of the fencing at the new library site was made by Pat C, seconded by Lynne  Approved   Yes-8  No-0

Building and Grounds:  (Mary Anne, Dona and Carole)
            The committee wants to investigate the possible use of Girl Scouts or volunteers to clean up the rose bushes next to the building.  Also suggested was weeding and trimming the corner of the new site bushes.

Personnel:  (Dele, Mary Anne and Pat C)
            The committee has begun discussion with Bene-Care for next year’s impact on fees.  They have also reported that this next year they would like to complete a salary schedule, as well as continue to work on job performance evaluations.  They also suggested that the Planning Committee might take on developing a Board of Director’s Self Evaluation. 

Local History:  (Dele, Pat W, Carole)
            The committee reported that they wanted to possibly set up a subcommittee to further explore and reach out to possible group(s) to develop a museum for the current library building.

By-Laws:  no report
Nominations/Elections:  no report

Friends of Swan Library:  Mary Anne reported that the Strawberry Festival Chair Auction was very successful.  They are currently conducting a Fishing Charter Raffle.

OLD BUSINESS
Ag Exemption:  on hold
Shared Programming:  Preparing for Open House
Adult Volunteer Coordinator: 
Consent Agenda:   Board not interested in pursuing format at this time.
Swan/Eastman Music:  Dele reported that they are interested in a concert to celebrate ground breaking, capital campaign, etc.

THE NEXT MEETING will have an update from the Campaign/Finance Committee on current funding plan.
ADJOURNMENT:  Motion to adjourn the meeting at 8:15pm was made by Pat C, seconded by Mary Anne.  Unanimously approved.

Respectfully submitted,

Lynne Philipps, Secretary