SWAN LIBRARY TRUSTEES
MEETING OF JANUARY 9, 2008

Present:  Trustees Kevin Doherty, Terry-Lynn Corrigan, Lynne Philipps,
   Margaret Golden, Mariadele Theodorakos, Pat Cammarata, Mitzy Peglow,
   Dona Scharping, Library Director Susan Rudnicky
Excused:  Fran Lissow, Judy Christopher, Julie Miller
Guests:   Janet Southcott, Susan Gaylard, Allan Loughborough, Bob Golden
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President Kevin Doherty called the meeting of the Board of Trustees of the Swan Library to order at 7:05pm.  Motion to accept the agenda as presented was made by Mitzy, seconded by Terry-Lynn.  Unanimously approved.

ACKNOWLEDGEMENT OF PUBLIC:  Kevin welcomed guests and asked if there was any comment.  Allan Loughborough addressed the Board in recognition of the need for a single floor plan for a new library site.  Jan Southcott asked that all votes be conducted with notification of how each member votes.

MINUTES
            Motion to accept the December 12, 2007 meeting minutes with correction was made by Terry-Lynn, seconded by Dona.  Approved   Yes- 8 No-0

CORRESPONDENCE folder circulating.  No action required.

TREASURER’S REPORT
            Motion to accept the December 2007 Treasurer’s Report was made by Lynne, seconded by Margaret.  Approved   Yes- 8  No-0

DIRECTOR’S REPORT
            Telephone System- Susan reported that the telephone system is currently in disrepair. Kevin to recuses himself from the sale of a system.
            Motion to refer the replacement of the telephone system to Building and Grounds was made by Lynne, seconded by Pat.  Approved  Yes-8  No-0

COMMITTEE REPORTS

Finance Committee 
            Motion to withdraw $5088 from the Building Fund to pay the library share of the Bero invoice was made by Mitzy, seconded by Dona.  Approved   Yes-8  No-0
            Motion to withdraw $40,000 from the Operating Reserve to the checking account for regular expenses through February 2008 was made by Mitzy, seconded by Dona.  Approved  Yes-8  No-0

Building and Grounds
            Storm window update:  the cost of renting a bucket to replace storm window will out cost the savings of having the window replaced at this time, so it will be deferred until the spring when the painting is done.
 
Personnel Committee
            A library Page position is open.
            The committee will meet with the director for her evaluation in December and the director’s goals will be received in January.
            The committee will begin a full review of the Personnel Manual beginning in February.

Planning Committee Report
            Meeting with a partial Steering Committee and Ivy Partners is scheduled for Jan. 10th at 7pm.
            The committee is working on the 5 year plan.
            Terry-Lynn will be replacing Julie on the committee, and will be the secretary.

Local History Committee
            No report.

By-Laws
                       
Nominations & Elections
            No report.

Friends of the Library
            Terry-Lynn requested that the minutes be changed to reflect that Mary Anne Braunbach is the Chairperson of the Friends of the Library, and not the president as previously reported. 
            Friends are pursuing their 501c3 status.  They have applied for and received their Employer Identification Number.

OLD BUSINESS
            Wi-Fi is up and running.

NEW BUSINESS
            Pat to organize a “road trip” to the Webster Library.
            White board listing and discussion on the criteria for evaluating a site.

SPECIAL MEETING CALLED BY PRESIDENT AND AGREED TO BY BOARD MEMBERS for 1/22 at 7PM at the library to discuss site options.

ADJOURNMENT
            Motion to adjourn the meeting at 10:25pm was made by Pat, seconded by Margaret.  Unanimously approved.

Respectfully submitted,

Lynne Philipps, Secretary