SWAN LIBRARY TRUSTEES
MEETING OF FEBRUARY 10, 2010

 Present:  Trustees Kevin Doherty, Lynne Philipps, Terry-Lynn Corrigan, Colleen McKenna, Carole Patterson, Mary Anne Braunbach, Pat Cammarata, Library Director Susan Rudnicky
Excused: Dona Scharping, Mariadele Theodorakos, Linda Krantz-Smith, Judy Christopher

Guests: Susie Gaylard
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President Kevin Doherty opened the regular meeting of the Board of Trustees of the Swan Library at 7pm.

Motion to approve the agenda was made by Terry, seconded by Carole.  Unanimously approved.

Correspondence Folder:  circulating, includes a letter to the school with the budget resolution.

PRESIDENT’S REPORT ON BUILDING PROJECT
     Kevin reported that the attorneys are still working on the AIA Contract with King & King.  At our meeting last week, it was realized that we need to let King & King know about the fixtures/cases/art, etc., that will be incorporated into the new building so that they can work it into the design.  It was suggested that a sub-committee of the building committee be assigned the task to identify and report to the architects these items.

MINUTES
    Motion to approve the December 9, 2009 minutes was made by Mary Anne, seconded by Terry.  Approved
    Motion to approve the January 13, 2010 minutes was made by Pat, seconded by Terry.  Approved

DIRECTOR’S REPORT included in packet.  In addition, Susan reported that she and Dick Remley (Capital Campaign Chair) met with 5 individuals in desk side chats to introduce the progress of the new library project.  They met with County representatives Henry Smith and Callard, the press reps Tom Rivers and Rikki Cason, and Mrs. Roberts of Cornell Cooperative Extension.

TREASURER’S REPORT
    Motion to approve the December 2009 and the January 2010 Treasurer’s Reports was made by Carole, seconded by Mary Anne.  Approved.

COMMITTEE REPORTS
Finance Committee: 
Motion to authorize the Administrative Assistant to draw, and designated officers to sign, a check for $50,000 from the Operating Fund of MSSB for payment of regular bills was made by Lynne, seconded by Colleen.  Unanimously approved.
            Motion to authorize the Administrative Assistant to draw, and designated officers to sign, a check for Ivy Partners for $6,236.18 from the Building Fund at MSSB for payment of invoice #365 was made by Lynne, seconded by Pat.  Unanimously approved
            Motion to authorize the payment of $1,946 for invoice 185952 to Woods, Oviatt for payment of services from the Building Fund, was made by Lynne, seconded by Pat.  Unanimously approved.

Building & Grounds
            Motion to authorize plastering and painting throughout the building per Tony Papilia’s proposal in the amount of $2,225 to be paid from the Operating Budget line #6449 Maintenance, was made by Pat, seconded by Mary Anne.  Approved.
            Repairs to the mural will be done by Heather Boyd on a time and material basis, as needed, and paid from the same account.

Mary Anne requested a review of the policy on authorizing repair work without three bids over a monetary limit.  Kevin referred the review to the Building & Grounds Committee.

Personnel:  Susan’s evaluation has been presented to her and she and the committee will complete the goals for next year later this month.  The committee will continue its work on the salary schedule.

Planning:  The committee is reviewing the policies and will present to the Board in sections.

Local History:  no report

By-Laws:  Lynne will email to Elections Committee the by-law change to be presented during the elections.

Nominations & Elections:  Three trustee seats are available for the May elections.  Terry-Lynn Corrigan is completing her second term, Lynne Philipps is completing her first term and Colleen McKenna is completing the vacated term of Fran Lissow.  All three are eligible to seek another term.

Friends of Swan Library:  Mary Anne reported that the Friends are preparing for the Swan Library 110th Anniversary Celebration on March 17th.  Raffle tickets for a crocheted afghan are available for purchase.  There are also seats available for the New England Authors in Autumn Tour, October 1-3rd. 

OTHER BUSINESS
    Motion to declare the Sharp AR-336 copier, purchased with NYS Grant in Aid support in 1999, and which has neither trade-in nor documentable sale value, surplus to Library operations; and authorize its unconditional and non-recourse transfer to the Mental Health Association of Orleans County, was made by Pat, seconded by Terry-Lynn.  Yes-6  No-0  Abstain-1 (Colleen McKenna)   Approved.

The next meeting of the Board of Trustees is scheduled for March 10, 2010 at 7pm.  Motion to adjourn this meeting was made at 8:37pm by Lynne, seconded by Colleen.  Approved.

Respectfully submitted,

Lynne Philipps, Secretary