SWAN LIBRARY TRUSTEES
MEETING OF DECEMBER 12, 2007
Present: Trustees Kevin Doherty, Terry-Lynn Corrigan, Julie Miller, Lynne Philipps,
Pat Cammarata, Judy Christopher, Mitzy Peglow, Library Director Susan Rudnicky
Present via. Speaker phone: Margaret Golden
Excused: Mariadele Theodorakos, Fran Lissow, Dona Scharping
Guests: Neil Johnson, Dee Robinson, Connie Mosher, Gary Kent, Grace Kent, Tom Rivers,
Nicole Coleman, Mary Anne Braunbach, Rosanne Leach
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President Kevin Doherty opened the meeting at 7:03pm and made connection with Margaret Golden via phone.
AGENDA for this evenings meeting was amended to include a nomination to the NIOGA Board under new business by Lynne, seconded by Pat. Unanimously approved.
Kevin welcomed guests and opened the floor for public comment. No one made comment.
CORRESPONDENCE: Rejection letter in application to the class action suit relating to Xerox. No action required.
MINUTES: Motion to approve the minutes of the November 14, 2007 meeting was made by Judy, seconded by Mitzy. Unanimously approved.
Lynne reported that Kevin had sent out a report to members concerning the Bero report meeting on December 4, 2007. This report will be printed for the board book as evidence of the meeting. The board agreed.
DIRECTOR REPORT: included in board packet. Susan did report on her attendance at the Green Library Conference. Having just returned last night, a written report will be prepared for our next meeting. She did report that she was very interested in the conference and had information concerning LEED certification.
TREASURER’S REPORT: Motion to accept the November 2007 Treasurer’s Report was made by Lynne, seconded by Mitzy. Unanimously approved.
COMMITTEE REPORTS
Finance Committee:
Motion to approve the inter-fund transfers from the Permanent Improvement to Operating Fund of $9034.65 and from the Building Fund to Operating Fund of $11,825.05 at Smith Barney to restore expenses paid from the General Operating Fund which were actually Building and Permanent Improvement costs, was made by Mitzy, seconded by Lynne. Unanimously approved.
Patty Hayles is moving ahead in preparing the 2007 audit.
Building and Grounds: Kevin reported that the storm windows would require a bucket lift rather than an extension ladder. While Joe Baker is replacing the storm windows, he will also inspect and repair the gutters.
Motion to rent a lift for 2 days for the replacing of storm windows and gutter repair was made by Pat, seconded by Judy. Unanimously approved.
Personnel:
Employee Health Insurance costs increased 13.25% and 32%. Pat McCloskey from Bene-Care presented to the committee another plan which would decrease the cost to both the library and the employee with limited change in the coverage. He will be present at the library on 12/18 to discuss this with interested employees
Director’s evaluation is to be completed by 1/31/08. The process is being fine tuned to include goals and objectives. Board members should expect an email from Pat asking for their input.
January meeting will be held on Wed, Jan. 2nd at 7:00pm, rather than on New Year’s Day.
Christmas Bonus: Motion to approve a gift to each employee of $75 was made by Lynne, seconded by Terry-Lynn. Unanimously approved. Terry Lynn will present the checks to employees on Dec. 14th at 5pm.
Planning:
Capital Campaign: Committee members are contacting the proposed members of the steering committee for their participation on the committee.
5 year plan: Committee is completing a set of survey questions for preparing the plan.
Julie has had some unexpected job responsibilities added to her already hectic schedule, and she has informed Kevin that she needs to resign from this committee. Any Board member interested in sitting on this committee should contact Kevin.
Local History: The committee is exploring other possible uses for the Swan building. The committee is not ready to present to the board, however many ideas have been tossed around and are being investigated.
By-Laws and Election and Annual Meeting: Board members have been asked to email committee members with any suggestions concerning the elections process.
Friends of the Swan Library: Mary Anne Braunbach, Chairperson of the Friends, reported that the Tasty Treats program was a success and would be repeated again next year. The new officers are Chairperson Mary Anne Braunbach, Treasurer Susie Gaylard, and Secretary Terry-Lynn Corrigan. They are also still working on their 501c3 status.
OLD BUSINESS
Wi-Fi implementation, still not completed. Susan to, once again, contact
NIOGA Tech specialist for final installment.
Newberry Study was presented on Dec. 4th. Reports made available to members not at the meeting.
Dales building appraisal not available yet.
Criteria for a new site should be agreed upon by the board. Pat asked that we consider spending a good portion of our January meeting to discuss a list of criteria, combining our own thoughts as well as the listed criteria from the publication presented to the board by Susan: Chapter 6 of the Libraries Designed for Users. Board members are asked to be prepared at the January meeting.
Susan was asked to provide criteria of the library staff.
Moving Costs: Susan to provide an estimate to the board for the cost of moving the library at the January meeting.
NEW BUSINESS
Motion to nominate Mike McFarland to the NIOGA Board of Directors was made by Lynne, seconded by Pat. Unanimously approved.
Kevin, Susan, Lynne, Judy, Pat and Terry Lynn attended the Board Governance Workshop with Dick Panz. Members feel it is important to conduct a self evaluation of the board and to develop job descriptions for the board members. The evaluation should also be incorporated into a yearly calendar.
Susan also reported that Barb Kyler is resigning her 20 hour position with the library.
OPEN FLOOR COMMENT
Mary Anne Braunbach presented questions from a prominent local contractor concerning the Newberry Building. Kevin asked she put them in writing for the board to review.
Dee Robinson asked that the board consider asking the village for restricting parking in front and side of building.
Gary Kent concerned that we jumped over discussion of the Dale’s and Newberry buildings.
Grace Kent requested that board acknowledge to the public that we are hearing their concerns with regard to the Dale’s site.
Motion to adjourn the meeting at 9:30pm was made by Julie, seconded by Judy. Unanimously approved.
Respectfully submitted,
Lynne Philipps, Secretary
Next meetings: Board meeting Jan. 9 7pm
Friends Jan. 2 7pm
Planning Dec. 18 7pm
Personnel Jan 2 7pm
Finance Jan 2 10am