SWAN LIBRARY TRUSTEES
MEETING OF APRIL 13, 2011

Present:   Trustees Kevin Doherty, Pat Cammarata, Lynne Philipps, Dona Scharping, Mary Anne
                Braunbach, Library Director Susan Rudnicky
Excused: Judy Christopher, Mariadele Theodorakos, Carole Patterson, Linda Smith, Colleen McKenna, Pat West
______________________________________________________________________________

President Kevin Doherty opened the meeting at 6:32pm.  There was not a quorum. 

ITEMS RELATED TO BUILDING PROJECT
            Kevin reviewed information on Construction Company selection of the Special Meeting, Lynne reviewed names of General Campaign members and shared information on the April 29th Campaign Kick-Off, and Kevin asked for input on the trustees opinion of searching out a grant writer for the building project.  

MINUTES:  Motion to approve the March 9th meeting minutes:  postponed
                    Motion to approve the Special meeting minutes of April 7th:  postponed

TREASURER’S REPORT:  Motion to accept the treasurer report:  postponed

DIRECTOR’S REPORT:  in addition to the written report: 
            Susan received a request to sponsor an event on UFOlogy.  It was suggested she defer this to the Friends.
            Susan asked to get quotes for cleaning the carpeting.  It does not have to be done by the Annual Meeting.

COMMITTEE REPORTS
Finance Committee
            Motion to authorize the Administrative Assistant to draw, and designated officers to sign from the MSSB Operating Fund, $50,000 for payment of regular bills was made by Mary Anne, Seconded by Dona.  Yes-5  No-0  
            Motion to authorize the Administrative Assistant to draw, and designated officers to sign from the MSSB Building Fund :
                        A check to IVY Partners for invoice 421 for $4172 for regular services and mileage was made by Lynne, seconded by Dona.     Yes-5  No-0
                        A check for King and King for invoice 18962 for $1,762.26 for printing costs was made by Lynne, seconded by Pat.  Yes-5  No-0
                       

Building and Grounds:  (Mary Anne, Dona and Carole)
            Mary Anne requested she be contacted to review the work provided by the cleaners.
Personnel:  (Dele, Mary Anne and Pat C) 
Local History:  (Dele, Pat W, Carole)
Planning/Risk Management:  (Lynne, Linda, Pat W)
            Lynne compiled a list of “unfinished” or “in-progress” items from the trustees meetings from May 2010 to present for review and a reminder for assignments made by the board.
            There is also an Index of the Approved Motions for help in compiling the committees annual reports.
By-Laws:  no report
Nominations/Elections:
            There is one individual applying to run for two open seats on the Board of Trustees.  Dele Theodorakos has been verified and will be the only name on the ballot. 
            There was also discussion over actively seeking board candidates.  It was also suggested that the information packet for candidates was too cumbersome.  The elections/nominations committee will continue to review the process.

ADJOURNMENT:  The meeting adjourned at 8:31pm

Respectfully submitted,

Lynne Philipps, Secretary